Privacy Policy

Information We Collect

• Personal identification information (Name, email address, phone number, university/institution) provided during event registration.
• Track selection and participation preferences submitted through our registration form.
• Payment information for commitment fee processing via bank transfer (we do not store full payment details).
• Communications you send to us, including inquiries and feedback.
• Usage data such as pages visited, time spent on the website, and interaction patterns collected via cookies and similar technologies.

How We Use Your Information

• To process and manage your registration for AWS Student Community Day Medan 2026.
• To communicate event updates, including schedule changes, venue information, and important announcements.
• To assign you to your selected track and provide relevant session materials.
• To issue e-certificates upon event completion.
• To improve our event experience and website functionality.
• To comply with legal obligations and enforce our terms of service.

Information Sharing

• We do not sell, trade, or rent your personal information to third parties.
• We may share necessary information with our event partners, sponsors, and venue operators solely for event execution purposes.
• We may disclose information if required by law or to protect the rights, property, or safety of our organizers, participants, or others.
• Aggregated, anonymized data may be shared with sponsors for reporting purposes without identifying individual participants.

Data Retention

• We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy.
• Registration data is retained for the duration of the event and up to 12 months afterward for post-event reporting and certificate issuance.
• After the retention period, your data will be securely deleted or anonymized.

Your Rights

• You have the right to access, update, or delete your personal information at any time.
• You may opt out of receiving promotional communications by contacting us directly.
• You can request a copy of the data we hold about you by emailing us.
• You may withdraw your consent for data processing at any time, subject to legal or contractual restrictions.

Cookies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and understand where our visitors come from. You can control cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.

Third-Party Services

Our website may contain links to external sites, including sponsor websites, AWS services, and social media platforms. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us via Instagram @awsstudentbuildergroup_uph.